Payroll Services in Finland for Companies Hiring Their First Employee
Full payroll in English, including the incomes register (tulorekisteri) and every employer contribution, on a fixed monthly price.
Payroll in Finland means calculating wages and withholding tax, paying statutory employer contributions (pension, health, accident and unemployment insurance), and reporting every payment to the incomes register (tulorekisteri) within five calendar days of payday. Tilitoimisto N.M runs all of this for you in English, remotely across Finland, starting from 89 e/kk for a sole trader and 149 e/kk for a limited company (Oy), with no per-payslip fees.
What does payroll in Finland actually involve when you hire your first employee?
Hiring your first employee in Finland triggers a fixed set of legal obligations, and we take care of all of them. Before the first payday we register your company in the Tax Administration's employer register (using a Y-form startup notification if you do not yet have a Business ID, or through MyTax if you do), arrange the required insurances, and set up the employee in payroll with the correct tax card.
Every pay run we calculate gross to net, withhold income tax according to the employee's tax card, and report the wages to the incomes register (tulorekisteri) within five calendar days of the payment date. This single report routes the data to the Tax Administration, pension providers, the Employment Fund and insurers, so you do not file with each one separately.
We also handle the statutory employer contributions: earnings-related pension insurance (TyEL), the employer's health insurance contribution, occupational accident and disease insurance, and unemployment insurance. We make sure the contributions are filed and that you pay the right amount to MyTax by the due date each month.
How much do payroll services in Finland cost?
Our bookkeeping starts from 89 e/kk for a sole trader (toiminimi) and from 149 e/kk for a limited company (Oy), and there are no per-voucher or per-payslip fees. Payroll is quoted on top of that based on how many employees you run and how often you pay them, and you get a fixed monthly price agreed in advance, not an hourly bill that surprises you.
Prices are shown net of VAT. The Finnish standard VAT rate is 25.5 percent, which is added on top for VAT-registered services. The point of a fixed price is simple: you know your monthly cost before you hire, so the decision to take on your first employee is a clean numbers decision.
How does outsourced, remote payroll work if I do not speak Finnish?
The whole service runs in English and entirely remotely, so where you or your company sits in Finland makes no difference. You send us the hours or salaries, we produce the payslips, file the incomes register reports, and tell you exactly what to pay and when. You never have to read a Finnish tax form or call a Finnish-language helpdesk.
This is built for foreign founders and English-speaking entrepreneurs who run a Finnish company but do not want to wrestle with tulorekisteri, MyTax and pension portals. You get one accountant, Nita Mäkinen, who owns the relationship, rather than a ticket queue. Communication happens by email and video call, and documents move digitally.
What do foreign founders need to know before running payroll in Finland?
A Finnish limited company (Oy) can be founded with no minimum share capital, which makes it a realistic structure even for a one-person business that plans to hire. There is one residency rule to plan around: at least one board member (or a deputy member) must reside in the EEA, or the company must appoint an authorised representative who is resident in Finland. We can flag this early so your incorporation does not stall.
Practical setup matters too. Your company needs a Finnish business bank account to pay net wages and contributions, and both the company and its signatories usually need to complete identification (KYC) with the bank. Employees need a Finnish personal identity code and a tax card so withholding is correct from the first payslip. We coordinate these steps so the first pay run is not delayed.
Once you are operating, the wider compliance calendar still applies. An Oy must file its corporate tax return within four months of the end of the financial year, and we keep payroll, bookkeeping and that filing aligned so nothing falls through the cracks.
Why choose Tilitoimisto N.M for payroll outsourcing in Finland?
We specialise in serving foreign and English-speaking founders running companies in Finland, so the service is designed around the questions you actually have, not translated from a Finnish template. Payroll, the incomes register and employer contributions are handled end to end, on a fixed monthly price, by a named accountant.
If you are about to hire your first employee, the cleanest next step is a quick conversation about your situation. We will tell you what registrations and insurances you need, what your monthly cost will be, and how fast we can get the first payslip out. Email [email protected] to get a fixed quote.
Frequently asked questions
How quickly must wages be reported to the incomes register in Finland?
Within five calendar days of the payment date. The earnings payment report goes to the incomes register (tulorekisteri) and covers the wages paid, items withheld and employer contributions. If the fifth day falls on a weekend or holiday, you can report on the next business day.
What does an accountant cost in Finland?
At Tilitoimisto N.M, bookkeeping starts from 89 e/kk for a sole trader and from 149 e/kk for a limited company (Oy), with no per-voucher fees. Payroll is quoted on top based on employee count and pay frequency, on a fixed monthly price. Prices are net of VAT.
What employer contributions do I pay in Finland?
Statutory contributions include earnings-related pension insurance (TyEL), the employer's health insurance contribution, occupational accident and disease insurance, and unemployment insurance. In 2026 the employee's pension share is 7.3 percent of wages, withheld by the employer. Exact rates depend on the employee and the company.
Can a foreigner set up a company and run payroll in Finland?
Yes. A Finnish Oy can be founded with no minimum share capital. At least one board member or deputy must reside in the EEA, or the company appoints an authorised representative resident in Finland. After that, a foreign-owned company runs payroll under the same rules as any Finnish employer.
What is the VAT rate in Finland in 2026?
The Finnish standard VAT rate is 25.5 percent. Accounting and payroll service prices are usually quoted net, so VAT is added on top for VAT-registered services. Some goods and services fall under reduced rates, but 25.5 percent is the standard rate.
Do I need to register as an employer before paying the first wage?
You should register in the Tax Administration's employer register before your first payday, via a Y-form startup notification or MyTax. Even if you are not registered, you must still report wages to the incomes register. We handle the registration and reporting so your first pay run is compliant.
Get a fixed quote in English
One English-speaking accountant handles your Finnish company from registration to monthly bookkeeping, VAT and payroll. Fixed monthly price, no per-voucher fees.
Call +358 41 312 7714