Accounting and Bookkeeping in Finland for Foreign Owned Companies, in English

Tilitoimisto N.M is an English speaking accounting firm in Finland. We handle bookkeeping, VAT filings, payroll, financial statements and tax returns for a fixed monthly fee, remotely for companies anywhere in Finland. A limited company (Oy) pays 99, 149 or 199 e per month plus VAT depending on voucher volume, and a sole trader (toiminimi) starts at 89 e per month. The Finnish standard VAT rate is 25.5 %, corporate income tax is 20 %, and an Oy corporate tax return is due within four months of the end of the financial year.

Ongoing accounting in Finland covers everything your company is legally required to file, done for you each month. That means bookkeeping (recording every sale, purchase and bank transaction), preparing and filing your VAT return, running payroll and reporting it to the incomes register (tulorekisteri), and producing the annual financial statements and corporate tax return at year end.

We work entirely in English. You send receipts and invoices the way that suits you (photo, PDF, email forward, or a shared folder), and we keep the books in proper Finnish format that the Tax Administration (Vero) and the Trade Register (PRH) accept. You get a clear monthly view of how the company is doing, plus a reminder before anything is due, so there are no surprise deadlines.

Two deadlines matter most. Payroll must be reported to the incomes register within five calendar days of each payment, and an Oy corporate tax return is due within four months of the end of the financial year. We track these for you and file on time.

At Tilitoimisto N.M the price is fixed and known in advance. Bookkeeping for a sole trader (toiminimi) starts at 89 e per month. For a limited company (Oy) the monthly fee is tiered by voucher volume: 99, 149 or 199 e plus VAT. There are no per voucher fees on top, so a busy month does not blow up your bill, and you can budget the same number every month.

The fixed fee covers ongoing bookkeeping, VAT returns and routine advice. Payroll is priced clearly on top by the number of employees, and we tell you the figure before any work starts. As a Finnish VAT registered firm, our prices are shown VAT 0, and Finnish VAT of 25.5 % is added for clients who are liable for it.

What each pricing tier covers

The tier is set by how many vouchers your company produces in a month: sales invoices, purchase invoices, receipts and bank transactions. A quiet consultancy with a handful of invoices sits at 99 e, a typical small Oy at 149 e, and a company with steady purchasing at 199 e. The tier only changes if your volume clearly changes, and we agree it with you before it appears on an invoice. Year end is fixed too: the financial statements and the corporate tax return (form 6B) for an Oy cost 480 e plus VAT as one package, so the most expensive moment of the accounting year is also a known number.

The whole service is remote. The office is in Finland and we serve clients across the country and abroad without anyone needing to travel. Onboarding, monthly bookkeeping, questions and year end are all handled by email, video call and a shared document folder, in plain English.

You are never left to decode a Finnish letter from the tax office on your own. If Vero or PRH sends something, you forward it to us and we tell you what it means and what to do, or we handle it directly under the authorisation you grant us in Suomi.fi. For most foreign founders this is the difference between running a Finnish company comfortably and being stuck on every form.

How onboarding works, step by step

Onboarding takes a few days and happens entirely online. You tell us about the company, we send the service agreement and a know your customer form for electronic signature, and we verify your identity remotely as Finnish anti-money laundering rules require. We then send an authorisation request in Suomi.fi, you approve it by logging in, and from that point we can file to the Tax Administration on your behalf. If you are switching from another accounting firm, we collect the old records from them directly, so the handover does not land on your desk.

A Finnish private limited company (Oy) can be founded with no minimum share capital. Since 2019 there is no required starting capital, and if you contribute nothing the share capital is simply recorded as 0 euros in the Trade Register. This makes Finland one of the easier EU countries for a foreign founder to incorporate in.

There is one residence rule to plan for. At least one ordinary board member (and at least one deputy member, if deputies are appointed) must reside in the EEA. If no board member, managing director or signatory resident in the EEA is registered, the company must either obtain a permit from PRH or appoint a representative who resides in Finland and can receive official notifications on its behalf. We help you structure this correctly so the registration goes through.

Practical setup also includes getting a Finnish business ID (Y-tunnus) through the YTJ system, registering for VAT and the prepayment register where relevant, identifying yourself for a Finnish business bank account, and granting us authorisation in Suomi.fi so we can file on your behalf. We guide you through each step in English.

Accounting services for a foreign owned Oy

For a foreign owned limited company we run the whole compliance calendar: monthly bookkeeping, VAT filings, payroll with incomes register reporting, the annual financial statements and the corporate tax return. Corporate income tax in Finland is 20 % of taxable profit, and we keep your tax prepayments in line with the actual result so year end does not bring a surprise bill. When the Tax Administration or the Trade Register asks for something, we answer it. Your accountant is Nita Mäkinen, and Tilitoimisto N.M Oy is itself a registered Finnish company (Business ID 3485356-2), so you can check us in the same public registers we file to.

Finnish accounting, VAT and payroll rules are filed in Finnish systems and the official guidance is mostly in Finnish. An English speaking accountant in Finland gives you a single point of contact who understands both the rules and your situation as a foreign owner, so nothing is lost in translation and nothing is filed late.

Where the language barrier actually bites

The systems are the sticking point, not the theory. OmaVero, the Tax Administration's online service, can be used in English, but the decisions and letters it produces usually arrive in Finnish. PRH, the Trade Register, takes its filings in Finnish or Swedish. Even the numbers move: the standard VAT rate is now 25.5 %, and an invoice template copied from an older example applies the wrong rate. We work in these systems every day, translate what matters and file the rest without you touching it. Clients rate the service 5.0 on Google.

Tilitoimisto N.M is an accounting company in Finland built for exactly this: foreign founders and English speaking entrepreneurs who own a Finnish business and want the bookkeeping done properly, remotely, for a price they can see. The owner and accountant is Nita Mäkinen. If you want a quote, send us a short note about your company and we will reply with a fixed monthly figure.

Get a fixed quote in English

One English-speaking accountant handles your Finnish company from registration to monthly bookkeeping, VAT and payroll. Fixed monthly price, no per-voucher fees.